Room Booking Information
- Book the JCR (anytime, but prioritised for JCR events) here: https://forms.cloud.microsoft/e/ACP6qg6hde
- Book the Garden / Sutro room: https://forms.cloud.microsoft/e/X3PeqGUi2P
- Only approach conferences for events where you require catering, it is open to the public and/or over 100 attendees.
- No sale of drinks/ticketed events in the JCR, Garden Room, or Sutro Room.
- Your booking is only confirmed once you have received a reply from trinityjcrevents.
This is an evolving system, so please keep the feedback coming!
| Room | Times | Capacity |
| JCR | Anytime but priority given to JCR events | 50 standing, 30 seated |
| Garden Room | Monday, Wednesday and Saturdays 18:00 – 22:00 | 100 standing, 60 seated |
| Sutro Room | Monday, Wednesday and Saturdays 18:00 – 22:00 | 40 standing, 30 seated |
Student Room Booking Policy
1. Purpose
This policy outlines the procedures and conditions for booking student event spaces.
This policy applies to all Trinity students who wish to book designated rooms for events within the college. Trinity students should be on the committee of the society on whose behalf they are booking the event for.
2. Booking Availability
Student room bookings are available on the following days and times:
- Days: Monday, Wednesday and Saturdays
- Times: 18:00 – 22:00
3. Available Spaces and capacity
The following rooms are available for student bookings:
- Garden Room up to 100 guests
- Sutro Room up to 30 guests
4. Booking Process
- All booking requests must be submitted via https://forms.cloud.microsoft/e/X3PeqGUi2P (for the JCR), and mcrevents@trinity.ox.ac.uk (for the MCR).
- If you have a speaker attending the event the Domestic Bursar must be made aware and approve the request.
- Bookings are allocated on a first-come-first-serve basis.
5. Drinks Arrangements
- All drink requirements must be arranged directly with and paid to the Beer Cellar.
- Students are responsible for liaising with the Beer Cellar team for all beverage-related needs.
6. Additional Requirements
The Conference Team must be contacted for any of the following:
- Events exceeding 100 guests
- Use of the Auditorium
- Events open to the public (including non-college or non-university members)
- Catering requirements beyond drinks (i.e canapés and reception menus)
Requests for the above must be submitted via email to the Conference Team: conference@trinity.ox.ac.uk